Associate Director for Administration, Salk Cancer Center

Description

The Associate Director for Salk’s Cancer Center reports and provides direct support to the Salk Cancer Center (CC) Director as a high-level advisor. This position will be a key member of the Salk CC’s executive leadership team and is responsible for developing and implementing strategic initiatives and objectives of the Salk CC. Working closely with the CC Director, the Associate Director for Administration (AD Admin) will serve as the lead administrative officer responsible for coordinating and managing CC-related activities, including the NCI P30 Cancer Center Support Grant (CCSG). Grant-writing and managerial skills are two critical aspects of this position. Daily interactions with other staff in the CC and across the organization are significant components of the position. This position ensures alignment between the CC and Salk Institute operations and formally represents the CC to the NCI.  Position available starting January 1, 2025.

What Your Key Responsibilities Will Be

• In alliance with the Salk CC Director, develop, promote, and execute an integrated strategic plan and scientific vision to enhance program productivity and scientific collaborations.
• Direct and manage all aspects of the Cancer Center Support Grant (CCSG).
• Manage CC activities: oversee/manage monthly CC leadership and quarterly research program meetings (agendas and slides), weekly/monthly seminar series, special cancer-related symposia.
• Coordinate with institutional leaders and CC leadership to co-manage shared resources, education outreach, diversity efforts, and grant management.
• Responsible for the administrative infrastructure, preparation, submission, and management of the NCI CCSG and assist the Salk CC Director with scientific and technical writing for the CCSG Research Plan and related submissions, including non-competing continuation and renewal submissions. Lead and direct activities and team members to deliver on requirements and key deliverables of the CCSG submissions.
• Plan and direct the NCI CCSG site visit. As part of the CCSG evaluation, facilitates the preparation of the briefing material for the site visitors.
• Serve as the primary administrative liaison to the NCI Office of Cancer Centers for all Salk CC CCSG functions.
• Coordinate CCSG Programs, aiding Program Leaders in program development, structure, and membership. Lead regular meetings among Salk CC leadership/members to communicate administrative and scientific developments. Partner with Institute leaders in support of cancer center goals and initiatives.
• Serve as the CCSG liaison with CC Program Leaders, faculty, institutional officials in Research Administration, Grants, Events, and Research Accounting to provide comprehensive management and budgetary monitoring for all aspects of the CCSG.
• Provide financial oversight, analysis, and planning for the CCSG-supported shared resources as a member of the Shared Resource Management team. Direct the preparation of the annual CCSG budgets in consultation with the CCSG PI and Shared Resource Management team.
• Initiate and nurture critical partnerships throughout the Salk CC research enterprise and with external stakeholders. Enhance inter-institutional interactions and corporate engagement.
• Collaborate with the Salk Institute Grants office to provide expertise and assistance in developing successful multi-investigator, large-scale grant submissions that are critical to the mission of the CC (e.g., P01s, T32s, U54s, P30 supplements, etc.). Identify additional cancer-related funding opportunities outside of the NCI to enable competitive research.
• Assist the Salk CC Director in activities related to the Executive Committee and External Advisory Board (EAB). Create and implement new programs, initiatives, and policies. Plan and direct annual CC EAB visits. Engage and report to Executive Committee and EAB on progress and challenges.
• Manage and oversee the CCSG Cancer Research Training and Education Coordination (and related community education outreach activities) and Plan to Enhance Diversity components. In collaboration with the Deputy Director for Education and Training and Deputy Director for Diversity, Equity, and Inclusion (DEI) and Salk Institute DEI office, co-manage and direct team members in the coordination of cancer research training and education and diversity efforts.
• Participate in the creation of a cancer trainees database and longitudinal tracking in collaboration with Salk Institute Postdoctoral Office.
• Attend AACI and ACCA/CCAF meetings as the institutional representative for the CCSG and provide feedback to the Executive Committee regarding new policies and/or procedures resulting from data collected at the meetings.
• Oversee communication strategies and marketing efforts in collaboration with Salk Communications aimed at increasing the visibility of Salk CC. Assist in the creation and management of an internal Salk CC website and cancer-related newsletter.
• Assist CC Director in writing/editing scientific data for other various submissions and presentations.
• Work with Salk Institute External Relations, CC faculty, and Salk Communications to support philanthropic efforts and develop program content for events and brochures (e.g., Conquering Cancer Initiative (CCI) Summit, CCI lunch series, specific CCI events).
• Provide updated strategic plan for presentation to CCI Advisory Committee; serve as lead with coordinating the Bench to Bedside to Bench Seminar series launched by the CCI.
• Perform other related duties and participate in special projects as assigned.
• Performs other related duties as assigned by management.

Supervisory Responsibilities:

• Carries out supervisory and oversight responsibilities in accordance with the organization's policies and applicable laws.
• Supervisory duties may include interviewing and training employees; planning, assigning, and directing work; appraising performance.

What we Require

• Bachelor’s degree in science or business administration, finance, public health administration, or related field required.
• Minimum of 7 years’ experience with academic research administration, including preparation of grant proposals, funding agency requirements, and budgets required.
• Two years’ supervisory/management experience or leading projects, teams, programs, or functions required
• Experience in developing large programs/initiatives in a university and/or academic medical center required, preferably an NCI-designated cancer center.
• Computer skills required: (Microsoft Office; Project Management Software).

Preferred Qualifications:

• MPH, MBA, MS (science) or PhD.
• Research administration leadership experience in an NCI-designated cancer center.